Bramvia — Business Central Experts
When the till runs on its own and stock and accounts on another system: what an ERP with POS is, how to connect one to Business Central and a working demo.
Short answer: an ERP with POS connects the store till to inventory and accounting: every sale reduces stock, every payment lands in the right account and the end-of-day close balances itself, with no receipts retyped and no Excel exports. With Microsoft Dynamics 365 Business Central as the ERP, the point-of-sale software connects in three ways. Try it below: sell, take payment and close the till.
What is an ERP with POS?
An ERP is the software that runs the business: purchasing, inventory, sales and accounting. A POS (point of sale, till or cash register software) is where customers pay in the store. An ERP with POS is the two connected: products and prices live in one place, and every sale shows up at once in stock and in the numbers.
Signs you need one:
- stock in the system does not match the shelf;
- someone retypes store sales or imports them once a week;
- different stores charge different prices for the same item;
- till differences are explained in a spreadsheet.
Three ways to run a POS with Business Central
| Option | Who it suits | What to consider |
|---|---|---|
| A retail solution built on Business Central (for example, LS Central) | Store chains, hospitality, several tills per store | The most complete: promotions, loyalty, multi-store. Also the most expensive |
| A POS app from AppSource | One or a few stores, a distributor's trade counter | Quick to start; check it works with your card terminal and local tax rules |
| Your current POS integrated through the API | Stores whose POS already works, or online plus store | Business Central receives sales, payments and stock; the till stays as it is |
What a POS integrated with an ERP should have
A POS connected to the ERP has two jobs: sell fast at the counter and get every sale into the ERP without anyone retyping it (stock, accounts, cash and customers).
At the till: fast touch screen with search by barcode, name or reference and hot keys for best sellers; receipts and conversion to a full invoice with the customer's details; returns linked to the original receipt, held sales and discounts limited by each user's permissions; split payments (cash, integrated card terminal, vouchers, deposits and on-account sales); and offline mode, so the store keeps selling when the internet drops and syncs later. That last point often decides the choice.
Cash control: opening and closing the till, cash count by notes and coins, cash in and out, Z report; roles (cashier, supervisor) and a log of who voids, discounts or opens the drawer.
ERP integration: one master for items, prices, price lists, promotions and tax, managed in the ERP; real-time stock per store, with other stores' stock and transfers; automatic posting per receipt or daily summary, with payments reconciled by method; and customers shared with the ERP, including credit limits and special prices.
Hardware: receipt printer, cash drawer, barcode scanner, integrated card terminal, customer display and, depending on the business, scales and label printers. By sector: sizes and colors in fashion, lots and expiry dates in food or pharmacy, serial numbers in electronics, tables and orders in hospitality. Loyalty and analytics: customer cards, points and coupons, and sales reports by store, time slot, family and salesperson, with real margin from ERP cost.
You can try several of these in the demo above: search by name, role-limited discounts with an action log, held sales, offline mode with sync, full invoice, linked returns, printing and the Z close.
Sales tax and fiscal rules
Tax on retail sales depends on where you trade: US sales tax by state and locality, VAT in the UK and Europe, and in some countries fiscal rules for the receipts themselves. Check that the POS you choose handles your jurisdiction before you decide.
POS rules by country
| Country | In-store sale document | Tax at the till |
|---|---|---|
| United States | Receipt | Sales tax added at checkout, by state and locality |
| Canada | Receipt | GST/HST, plus PST or QST where it applies |
| United Kingdom | VAT receipt | VAT included, 20% standard |
| Ireland | VAT receipt | VAT included, 23% standard |
| Australia | Receipt or tax invoice | GST included, 10% |
| New Zealand | Receipt or tax invoice | GST included, 15% |
| South Africa | Tax invoice | VAT included, 15% |
| Philippines | Sales invoice from a BIR-registered POS | VAT included, 12% |
Switch the country in the demo above to see each currency, tax and receipt type.
What reaches Business Central
You can send each receipt or a daily summary per store. Typically: stock movements per item, sales by payment method, the cash in the drawer and any differences at close. Margin by store and by product is then visible without waiting for month-end.
FAQ
Does Business Central have its own POS? No. It connects to a retail solution, a POS app from AppSource or your current POS through the API.
Will it work with my card terminal? That depends on the POS you choose; many integrate with common payment terminals. Test it before you decide.
Can we send only a daily summary to Business Central? Yes. For high-volume stores, a daily summary per store and payment method is usually enough, with stock reduced item by item.
Can online and in-store sales share the same stock? Yes. With both channels connected to Business Central, stock is one figure for the web shop and the stores.
Also selling to businesses? See Business Central for wholesale distribution.
Free assessment · Evaluación gratuita
Tell us your current system and how many users you have. First reply within one working day. / Cuéntanos tu sistema actual y cuántos usuarios sois. Respondemos en un día laborable.
Bramvia in: Spain · United States · Mexico · United Kingdom · Ireland · Canada · Colombia · Argentina · Chile · Peru · Australia · New Zealand · South Africa · Philippines · Poland · MCP server · Safety stock calculator